Senior Management Coordinator

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Are you an organized professional with a proficiency in meticulous planning and coordination and critical eye for details? We are seeking a Senior Management Coordinator who thrives in coordinating tasks in various forms and supporting high-level executives to ensure smooth and efficient operations within our tribe.

About Everyday Banking Individuals Tribe

Join Danske Bank’s Everyday banking individuals Tribe, where innovation meets customer-centric solutions. We are dedicated to meeting our customers’ evolving needs by providing embedded offerings that ensure a competitive edge. Our focus is on delivering solutions and add-on services for cards and account services that go beyond traditional banking, enhancing the fundamental features and functions within our core cards platform.

We strive for seamless and self-serviced customer experiences through tokenization and embedded compliance. Our commitment to enablement and integration with open finance reflects our proactive approach to innovation. We also take responsibility for promoting sustainable practices that create a long-term positive impact.

Workpace is located in Vilnius. Danske Bank supports workplace flexibility (we currently use a hybrid work model, where we work at least 3 days in the office).

We are looking for a team player who is passionate in supporting leadership and ensuring efficient operation within the Tribe The right colleague can independently manage tasks effectively and we imagine you bring 1-2 years of relevant experience in administrative support or office management, preferably within an international setting.

Your main function will be to support Tribe leadership with various activities that ensures a smooth and effective daily operation.

As our new Senior Management Coordinator, you will play an important role for the Senior Leaders, where you will perform various administrative activities and coordination, ensuring that all quality and service standards are met efficiently and accurately. Depending on your skills and interests, you can shape your role and take on broader responsibilities over time.

You will:

Administrative Coordination:

Collaborate with Tribe leadership to support senior leaders in administrative activities, manage calendars, and organise meetings across time zones
Manage administrative tasks including access rights, invoices, web-shop approvals, and maintain tribe-wide communication channels
Maintain an updated overview of tribe expenses based on incoming invoices

Support for Agile Processes:

Assist the Business Manager and Tribe Coach during the Quarterly and Annual Business Reviews (QBR/ABR) to ensure smooth and effective processes
Assist Business Manager in daily deliveries of tasks related to financial and organizational performance

HR & Staffing Support:

Validate organizational data for engagement surveys on collaboration with Chapter Leads and Product Owners
Update and validate employee data, track vacant positions with Chapter Leads and Tribe Leadership Team, and update tribe documentation as needed in Confluence and Teams
Assist with employee onboarding processes, ensuring new tribe members are well-integrated from day one

About you:

1-2 years of relevant experience in administrative support or office management,
Advanced organizational skills and the ability to manage complex schedules and events
Enhanced communication skills and the ability to act swiftly in diverse environments
Advanced in English, both written and spoken
Proficient in MS Office, MS Teams, MS Excel, and MS PowerPoint

We offer:

Monthly salary range from 2400 EUR to 3600 EUR gross (based on your competencies relevant for the job).

Additionally, each Danske Bank employee receives employee benefits package which includes:

Growth opportunities: professional & supportive team, e-learnings, numerous development programs; (incl. professional certificates); 100+ professions for internal mobility opportunities.
Health & Well-being: a diverse, inclusive, work & life balance work environment; additional health insurance; mental well-being practices; partial psychologist counselling compensation; silence and sleep zones at the office; game rooms.
Hybrid working conditions: Work from home up to two days a week; home office budget (after the probation period); modern Danske Campus workplace developed with anthropologist for the best employee experience.
Additional days of leave: for rest, health, volunteering, exams in higher education institutions, and other important activities. Moreover, for seniority with Danske Bank.
Monetary compensation package: accidents & critical diseases insurance; financial support in case of unfortunate events, travel insurance; IIIrd Pillar Pension Fund contribution.